Share:

Learn More

Employee AI Guidelines

Artificial Intelligence at Huron

As publicly accessible generative AI tools continue to evolve, Huron is actively assessing the technological landscape and updating relevant guidelines and protocols as needed. These guidelines and protocols will be shared as they are developed, and additional resources related to AI use by faculty, staff, students, and members of the Huron community will be posted to this page as they become available. 

Guideline on the Use of AI by Huron Employees 

This guideline is intended to support the responsible, ethical, and effective use of Artificial Intelligence (AI) tools in the workplace. It provides practical guidance and best practices for employees while reinforcing that all existing institutional policies continue to apply when using AI technologies.

AI can be a valuable tool to enhance productivity, creativity, analysis, and service delivery. At the same time, its use must align with our institutional values, legal obligations, and professional standards.

Scope

This guideline applies to all staff, faculty, student employees, contractors, and consultants who use AI tools (including generative AI, machine learning systems, and automated decision-support tools) in the course of their work.

Relationship to Existing Policies and Procedures

The use of AI does not replace or override existing policies. All current policies apply when AI tools are used, including but not limited to:

Employees, student employees, contractors, and consultants are responsible for understanding and complying with these policies when using AI tools in the course of their work.

Guiding Principles for AI Use 

When using AI in the workplace, individuals should be guided by the following principles: 

1. Accountability 

  • Employees remain fully responsible for their work, decisions, and outputs, even when AI tools are used.
  • AI-generated content must be reviewed, validated, and edited as necessary before being shared or relied upon. 

2. Privacy and Confidentiality 

  • Do not input confidential, personal, sensitive, or proprietary information into AI tools unless explicitly approved and compliant with privacy and security requirements. 
  • Assume that information entered into public or third-party AI tools may be stored, reused, or accessed outside the institution’s control. 

3. Fairness and Bias Awareness 

  • AI systems may reflect or amplify bias present in their training data. 
  • Users should be alert to potential bias, inequity, or exclusion in AI-generated content or recommendations. 

4. Transparency 

  • The algorithms, data, and design decisions underlying AI systems, and the applications of AI systems, should be openly accessible to the extent possible. 

Uses of AI

Opportunities for AI Use at Huron 

AI tools may be appropriately used to: 

  • Draft or refine non-confidential documents, emails, and communications
  • Summarize information or generate ideas 
  • Assist with research, planning, or data analysis (with verification) 
  • Support learning, skill development, and problem-solving 
  • Improve efficiency in routine or repetitive tasks 

All uses must comply with existing policies and role expectations. 

Inappropriate or High-Risk Uses of AI 

AI tools should not be used to: 

  • Input or process personal, confidential, or sensitive data without authorization 
  • Make final employment, academic, disciplinary, or legal decisions without human oversight 
  • Generate content that violates professional standards, institutional values, or codes of conduct 
  • Circumvent established approval, review, or governance processes 
  • Replace meaningful human judgment in matters involving people, equity, or rights 

Best Practices for Using AI  

Employees are encouraged to follow these best practices: 

  • Think before you input: Only use information you are permitted to share.
  • Verify outputs: Fact-check and critically review AI-generated content. 
  • Use AI as a tool: Do not use AI as an authority. Use it to supplement your work and apply expertise and judgment when deciding to use AI. 
  • Document where appropriate: Note when AI has been used in work products, especially for decision-making or analysis. 
  • Stay informed: Keep up to date with institutional guidance, approved tools, and evolving expectations. 
  • Ask questions: If unsure whether a particular use is appropriate, seek guidance from your manager.